Minutes of the February 11, 2016 Meeting
Board of Trustees of the Beacon Meadows Special Dependent District
Carrollwood Cultural Center, 4537 Lowell Rd., Tampa, Florida
Trustees Present: Carol Coon (President), Michael Fisher (Vice President), Barbara Appel (Treasurer), Penny Phillips (Secretary), Anne Blevins (Trustee), Kathy Boyd (Trustee), John O’Neill (Trustee)
Public Present: Joyce O’Neill
The meeting was called to order by Carol at 7:13 p.m.
Secretary's Report – The minutes of the January 2016 meeting were read by Trustees in advance. Barbara made a motion, seconded by Michael, to approve the minutes. The motion was approved by a vote of 7-0.
Total Expenses: $851
$106 – utilities
$745 – landscape maintenance
Cash in Bank: $51,120
Available to Spend: $40,116
Electrical and Irrigation System Controls – Barbara reported that Dennis Murphy installed the rubber mat where the controls are located at the Gunn Hwy. entrance. Rainy weather has delayed application of the Flex Seal on the mat, but Barbara hoped to be able to complete this task the weekend of February 13.
Unwanted Growth Along Casey Rd. Wall – Barbara reported that someone trimmed the Bougainvillea and Bleeding Heart off the Casey Rd. wall. John responded that he did the trimming. After discussion at the January meeting, Barbara requested an estimate from Jay’s Property Maintenance for removal of Creeping Jenny and other plants that have a negative impact on the integrity of the wall. Jay’s Property Maintenance quoted a price of $50 per month for this type of removal. Kathy made a motion, seconded by Anne, to approve $50 per month (budget category 46.00 – Repair and Maintenance) for removal of such plants by Jay’s Property Maintenance. The motion was approved by a vote of 7-0. John asked if the oak tree that hangs over the Casey Rd. wall could be trimmed at the District’s expense. After discussion of the pros and cons, no decision was made.
Sign at Casey Rd. Entrance – Trustees commented that the sign at the Casey Rd. entrance looked good after resident Byron Turner removed the stain from it. Anne reported that she located the 303 Marine Protectant in her garage. John agreed to apply the protectant to the sign in March after he returns to Tampa.
Entrance Lights – Barbara reported that she purchased a new 15-foot extension cord from Lowe’s and installed it on the south side of the Casey Rd. entrance. This expense had been approved at the January meeting.
Beacon Meadows Website – Michael registered the Beacon Meadows domain name with Google for $12 per year and has begun the transfer. Barbara arranged for the bill to be paid directly from the District’s bank to Google on February 22, 2016. Carol thanked Michael and Barbara for their efforts.
Major Repairs to Gunn Hwy. Wall – T-3 Construction quoted $29,857 to repair sections 1 through 8 of the wall, starting at the east end. A comprehensive inspection report was provided in an e-mail from T3 Construction to Barbara. A copy of the e-mail is considered an attachment to these minutes. After considerable discussion of the subject, it was agreed that the most severely leaning sections in close proximity to each other should be repaired first. Therefore, Carol made a motion, seconded by John, that sections 6, 7, 8, 11, 12, 13, and 14 be repaired by T3 Construction for up to $35,000, which includes the cost of resolving the problem with the exposed tree roots in section 12. The motion was approved by a vote of 7-0. Barbara agreed to ask T3 Construction to verify the length of each section to be repaired, since there was some concern about the accuracy in the inspection report of a few sections. Once addresses associated with the sections to be repaired have been determined, Penny will compose a letter to be mailed first class to the residents at those addresses to explain the repairs to be done and the responsibilities of the residents with respect to the work. Penny will revise the letter accordingly for the resident whose yard has the exposed tree roots that will need to be removed.
Jackson Rd. Wall Repair – Barbara reported that plants are growing out of the top of the wall again and relayed a recommendation to repair the top of the wall with half barrel tiles. Carol commented that those types of tiles are very expensive and suggested rubber roofing tiles as an alternative. It was agreed that the subject should be tabled until the Gunn Hwy. wall project is underway.
Estoppels – Barbara reported that two estoppels had been submitted to her by e-mail for properties in Beacon Meadows. She drafted language for responding to the requestors notifying them that Beacon Meadows is a tax district and does not have a homeowners’ association, so the Board has no legal authority to respond to estoppels.
Free Residential Tire Disposal Event – Barbara reported that there will be a free residential tire disposal event on February 13 at the County facility at 4115 S. 66th St. in Tampa. The event is intended to help eliminate mosquitoes in standing water in old tires. The event will be hosted by the County's Solid Waste Division.
There being no further business, Penny made a motion, seconded by Carol, that the meeting be adjourned, which was approved by a vote of 7-0. Carol adjourned the meeting at 8:10 p.m.
Penny Phillips, Secretary ____________________________
Carol Coon, President ____________________________