Minutes of the April 12, 2022 Meeting

Board of Trustees of the Beacon Meadows Special Dependent Tax District

Northdale Park & Rec, 15550A Spring Pine Dr., Tampa, Florida

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AGENDA

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Trustees Present:        Wendy McCrorey (President), Dena Galyardt (Vice President), Penny Phillips (Secretary), Allen McCrorey (Trustee),

Trustees Absent:         Barbara Appel (Treasurer), Angela Lucero (Trustee), Anne Blevins (Trustee)

 

The meeting was called to order by Wendy at 7:24 p.m.

 

Secretary's Report

The minutes of the March 2022 Board meeting could not be approved due to lack of a quorum.

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Treasurer’s Report (March 2022) (rounded to nearest dollar)

Revenue from previous month:  $1,002

Expenses: 

Utilities (43.00) - $103

Landscape maintenance (46.00) - $800

            Website domain fee (41.00) - $12

Cash in bank:  $49,770

Available to spend:  $40,270

 

Old Business

Unaudited Financial Statement Update (Final Report) – Wendy reported that Beacon Meadows’ financial information had been entered into the State’s automated system and certified by her and Barbara.

 

Renovation of Ditch along Casey Rd. Wall – Penny reported that Robert Tramel in Business Operations at Hillsborough County Public Works called her on March 10 to inform her that he had talked with the service unit supervisor about possible ways to prevent future erosion in the ditch.  The supervisor did not agree with using grass seed, since it will wash away, so no action will be taken by the County at this time, and a “wait and see” approach is being applied.  If there appears to be future erosion in the ditch, the County can be contacted at that time.

 

New Business

Reimbursement for Purchase of Stamps – Topic tabled until May Board meeting due to lack of quorum.

 

Approval of June Budget Hearing Date/Time – Topic tabled until May Board meeting due to lack of quorum.

 

One or Two-Year Plan for Website Hosting by WIX – Topic tabled until May Board meeting due to lack of quorum.

 

Specifications for Grounds/Landscape Maintenance – Penny presented a draft based on the January 2019 contract of Jay’s Property Maintenance. Trustees reviewed the draft and provided feedback.  Penny will make agreed-upon revisions to the draft and email it to all Trustees for review with the April Board meeting minutes. It should be noted that visual and manual checks of the irrigation systems will no longer be required and fertilizing of plants for a fee will be added. Although the specifications are subject to change, they can be used as the basis for a new contract with Gator Property Management and/or to obtain proposals from other service providers.

 

There being no further business, Wendy adjourned the meeting at 7:54 p.m.

 

Penny Phillips, Secretary ____________________ Wendy McCrorey, President ____________________

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