Minutes of the February 12, 2015 Meeting
Board of Trustees of the Beacon Meadows Special Dependent District
Carrollwood Cultural Center, 4537 Lowell Rd., Tampa, Florida


Trustees Present:          Violeta Seda (Vice President), Barbara Appel (Treasurer), Penny Phillips (Secretary), John O’Neill (Trustee), Anne Blevins (Trustee), Michael Fisher (Trustee)

Trustees Absent:          Carol Coon (President)

Public Present:             Joyce O’Neill, Dennis Appel


The meeting was called to order by Violeta at 7:06 p.m.


Secretary's Report – The minutes of the January 2015 meeting were read by Trustees in advance.  Barbara made a motion, seconded by John, to approve the minutes.  The motion was approved by a vote of 6-0. 


Treasurer’s Report (January 2015)


Revenues:  $444

Expenditures:  $915

Cash in Bank:  $45,767

Available to Spend:  $34,763


Barbara reported that the cost of the domain name for the Beacon Meadows website was $55.95.  Since this is a recurring expenditure each year, it is automatically approved without a vote by the Board.


Old Business


New Fiscal Year Business – Penny reported that she completed the Special District Information Form listing all Beacon Meadows Trustees and forwarded it to Carol for her signature.  However, Carol has not yet returned it to her.  Penny explained that she must submit the form to five organizations listed on the form.  For two of the submissions, she is required to attach minutes of meetings reflecting when previous Trustees resigned and new Trustees were appointed.  Instead of making copies and mailing the documents, she will request e-mail addresses so the documents can be scanned and e-mailed to the organizations. She will also e-mail the signed form to all Trustees for their information.


Auto Accident along Gunn Hwy. Wall – Barbara reported that she has not had an opportunity to paint the “scuff marks” caused by the accident which occurred on January 5, but she will evaluate the situation in the near future.


Irrigation System at Casey Rd. Entrance – Penny reported that she completed the County Public Utilities Dept. Application for Leak Adjustment in an effort to receive an adjustment to Beacon Meadows’ $1,395 water bill.  Jay Kafcas of Jay’s Property Maintenance assisted her by providing additional documentation and a detailed drawing reflecting the valve problem.  Penny submitted the application and associated documentation in person to the Public Utilities Dept. on January 21.  She was informed by the County employee accepting the application that it was doubtful any adjustment to the bill would be made, since the leak was caused by a mechanical failure (i.e., faulty valve) and not a broken pipe.  Penny has not yet heard from Carol that an official written response from the County has been received, but she planned to follow up with Carol after the meeting.


Broken Cover on Service Box at Gunn Hwy. Entrance – The broken cover has been replaced.  Joyce O’Neill was able to contact the appropriate employee at Verizon to resolve the problem.  John forwarded the e-mail to Penny for her records. The Verizon contact is John Walker, Lead to Succeed CREW Coordinator, Tampa Central FIOS - Westside. Trustees expressed their appreciation to Joyce for her efforts.


Major Repairs to Gunn Hwy. Wall – Danny Wiley, who previously expressed an interest in making repairs to the wall, notified Barbara that he is no longer interested in offering his services.  Barbara recommended that this subject be tabled until the next meeting when Trustees can discuss pursuing other avenues, such as requesting another estimate from T-3 Construction for making repairs to a few sections of the wall each year.


New Business


Annual Fee to Florida Dept. of Economic Opportunity – Barbara reported that the annual fee of $175.00 was submitted with an additional $25.00 late fee, since she did not receive the notification from Carol in time to avoid the late fee.


Irrigation System at Gunn Hwy. Entrance – Penny reported that she noticed the irrigation system was operating at around 4:00 p.m. on February 7 (a Saturday).  Barbara and her husband turned the water off at the water meter.  Jay Kafcas of Jay’s Property Maintenance was sent an e-mail by both Barbara and Penny on February 8 to request that he investigate the problem.  Since he was unable to detect what was causing the issue, he requested that Omni Irrigation assess the situation with special equipment.  This is expected to occur on February 17.  An assessment will also be made at the Casey Rd. entrance to ensure there are no additional problems with that irrigation system.  Jay will advise of the outcome.  Barbara commented that the water bill at the Gunn Hwy. entrance has been steadily increasing over the past three months, which indicated a potential problem.


Other Business


Changes to Front Yard of Property in Beacon Meadows – John commented that the front yard of property on Ridge Point Dr. was being totally covered with pavers.  He asked if it was permissible to cover a public sidewalk with pavers.  Dennis Appel replied that it was permissible, but Verizon would not go under the pavers with utilities. Michael added it was his understanding that each property owner was ultimately responsible for his/her section of a public sidewalk. John then asked if it was permissible to cover the entire front yard with pavers.  Barbara responded that a County permit was probably required.  Penny suggested that John contact the County for an answer to his question and to inquire if a permit had been issued for work being done on the property.  He agreed to do so.


Tampa Electric Company Meter Changes – Michael asked if TECO was required to notify homeowners when replacing electricity meters on houses.  Barbara replied that homeowners were not required to be notified.


There being no further business, Penny made a motion, seconded by Anne, that the meeting be adjourned, which was approved by a vote of 6-0.  Violeta adjourned the meeting at 7:40 p.m.


Penny Phillips, Secretary                     ____________________________


Violeta Seda, Vice President                ____________________________