Minutes of the February 13, 2020 Meeting
Board of Trustees of the Beacon Meadows Special Dependent Tax District
Carrollwood Cultural Center, 4537 Lowell Rd., Tampa, Florida


Trustees Present:          Wendy McCrorey (President), Barbara Appel (Treasurer), Penny Phillips (Secretary), Allen McCrorey (Trustee), Angela Lucero (Trustee)

Trustees Absent:           Shirley Williams (Vice President), Anne Blevins (Trustee)


Public Present:              Dena Galyardt


The meeting was called to order by Wendy at 7:04 p.m.


Secretary's Report  

The minutes of the January 2020 meeting were read by Trustees in advance.  Barbara made a motion, seconded by Wendy, that the minutes be approved.  The motion was approved by a vote of 5-0. 


Treasurer’s Report (January 2020) (rounded to nearest dollar)

Revenues:  $842


            Utilities (43.00) - $192

            Landscape maintenance (46.00) - $800

            Miscellaneous maintenance (46.00) - $15

Cash in bank:  $41,920

Available to spend:  $30,420


Barbara reported that there was a higher than normal water bill at the Casey Rd. entrance, so she was concerned that there may be a problem with the new irrigation system.  Allen reported that he had reset the irrigation system timers at both entrances the previous week.  He agreed to check for leaks in the system. 


Old Business


Mobley Homes Issues (Banner at Casey Rd. and Jackson Rd./Repair, Pressure Washing and Painting of Jackson Rd. Wall/Proposed Landscaping) – Allen reported that some repairs were made where the banner had been installed, but the screws had not been removed.  Trustees agreed this was not acceptable. Penny volunteered to contact Tim Mobley, Jr. to request that the screws be removed and the wall be returned to original condition to the extent possible, with as little defacing to the wall as possible.  Also, Penny reported that Mr. Mobley once again offered pressure washing of the Jackson Rd. wall.  Therefore, she responded to him by email that, with the District’s limited budget, the Board has determined there are other more pressing issues other than repair of the Jackson Rd. wall, which must be completed first before any pressure washing and painting can be done.  Wendy reported that Mobley Homes removed plants from the Jackson Rd. wall near the entrance to the new subdivision and painted a section of the wall a beige color different than the original color.  Trustees agreed it should be documented in the minutes that this work was performed contrary to the District’s instructions to Mobley Homes not to make any changes to the wall.


Hillsborough County 2019 Low-Volume Irrigation Grants –A final performance report is required to be completed and submitted to the County Office of Neighborhood Relations.  Trustees jointly provided responses to the questions in the report.  Penny agreed to insert the responses in the form and ensure that the form is returned to the County.  This will conclude the grant and low-volume irrigation systems installation process.


Records Management Compliance – Penny reported that she was able to review some of the files in the box of old District records. She disposed of a large file of newspaper articles and other documents related to development of the Beacons Meadows park, which had no relevance to District operations.  She also reconstructed a file with information pertaining to the 2005 referendum of the District, so files on all three referendums (1992, 2005, and 2018) are now available.  Furthermore, she updated the District’s Records Inventory.


Future Pressure Washing/Painting of Gunn Hwy., Casey Rd., and Jackson Rd. Walls – The topic was tabled for a future Board meeting.


Major Repairs to Gunn Hwy. Wall – Barbara reported that she made contact with T-3 Construction about repairs to the wall.  Barbara reviewed with Trustees the document listing sections of the wall needing repair.  She pointed out that sections 19, 21, 38, 40, 41, and 47 were the six sections that were leaning the most and possibly could be repaired with the District’s current fiscal year funds, if prices for repairs have not changed. The next section of the wall to be repaired is section #19 because it is leaning the most.  However, this is the section where pavers have been installed up to the foundation of the wall, and they would need to be removed for that section to be repaired, since three feet of ground space is required. Other sections have trees and/or shrubs along the inside of the wall, which would, in all likelihood, need to be removed. Penny once again recommended that the Board consider hiring an attorney or consultant for contacting the property owners. Barbara mentioned sections 3 and 4 as options, since they did not have these problems.  Barbara will obtain more information from T-3 Construction for the next Board meeting.


New Business


There was no new business.


There being no further business, Penny made a motion, seconded by Barbara, that the meeting be adjourned, which was approved by a vote of 5-0.  Wendy adjourned the meeting at 7:53 p.m.



Penny Phillips, Secretary            ____________________________


Wendy McCrorey, President      ____________________________