Minutes of the January 8, 2015 Meeting
Board of Trustees of the Beacon Meadows Special Dependent District
Carrollwood Cultural Center, 4537 Lowell Rd., Tampa, Florida


Trustees Present:          Carol Coon (President), Violeta Seda (Vice President), Barbara Appel (Treasurer), Penny Phillips (Secretary), John O’Neill (Trustee), Anne Blevins (Trustee)

Trustees Absent:          Michael Fisher (Trustee)

Public Present:             Joyce O’Neill


The meeting was called to order by Carol at 7:05 p.m.


Secretary's Report – The minutes of the December 2014 meeting were read by Trustees in advance.  Carol pointed out that there was a typographical error in the minutes.  The word “irritation” in the topic heading should be “irrigation.”  Carol made a motion, seconded by Barbara, to approve the minutes with the one correction.  The motion was approved by a vote of 6-0. 


Treasurer’s Report (December 2014)


Revenues:  $14,057

Expenditures:  $3,059

Cash in Bank:  $40,588

Available to Spend:  $34,608


Old Business


Holiday Decorations at Entrances – Barb and her husband, Dennis, removed holiday decorations on January 1.  Penny is storing the lights and wreaths for the Casey Rd. entrance and Violeta is doing the same for the Gunn Hwy. entrance.  Penny reported that all eight bows will need to be replaced again next year and some of the red and white poinsettias.  Possibly some of the other wreath decorations will need to be replaced as well.  She was able to purchase gold poinsettias and a variety of other wreath decorations at 70% off for $21.73, but bows and red and white poinsettias were sold out. Carol made a motion, seconded by Violeta, that Penny be reimbursed $21.73.  The motion was approved by a vote of 6-0.  Penny asked Anne if she would be willing to refurbish the Casey Rd. entrance wreaths next year, since she apparently has an allergic reaction to the materials.  Anne agreed to do so.  Violeta will refurbish the Gunn Hwy. entrance wreaths again next year.


Bank Signature Card – Carol, Barbara, and Violeta met at TD Bank on Gunn Hwy. on December 14 and signed the appropriate card to add Violeta as authorized to sign checks as Vice President.


Broken Cover on Service Box at Gunn Hwy. Entrance – Barbara reported that the cover is still broken.  Although Penny had requested that the service box be checked by Verizon, they would not give her a return call to confirm if it belonged to Verizon or not, and she was not given a phone number to call back for information.  Joyce O’Neill, who works for Verizon, asked if the 411 number she provided was helpful.  Penny responded that she had previously called that number and was referred to Verizon Customer Service.  Joyce volunteered again to see if she could obtain more information regarding an additional point of contact.  Also, Carol reiterated that the broken cover could be reported to County Code Enforcement as a potential code violation. Penny agreed to pursue the matter further with the County if Joyce could not resolve the issue.


Irrigation System at Casey Rd. Entrance – Penny reported that Barbara had provided her with the bill for $125 from Jay’s Property Maintenance for replacement of the faulty valve in the irrigation system.  Therefore, she called Hillsborough County Public Utilities to inquire about requesting a reduction in the $1,395 water bill resulting from leaks in the system. An application for requesting a reduction is being mailed to Carol as registered agent.  The application must be completed and submitted to Public Utilities within 10 days of receipt or it will not be given consideration.  Penny agreed to complete the application but needed more details from Trustees. Barbara stated that she notified Jay’s Property Maintenance of leaks on November 5 and November 18, which were repaired at no charge.  Another leak occurred between November 18 and December 8, and it was determined on December 8 that there was a faulty valve that prevented water from shutting off, which was replaced for $125.


New Business


Auto Accident along Gunn Hwy. Wall – A serious accident occurred on January 5.  A car hit the power poll close to the Gunn Hwy. entrance.  Major wall damage could have resulted. However, Carol reported that, thankfully, the wall is still intact, but there are some “scuff marks” that will need to be painted.  Barbara reported that some paint touch-up also needs to be done at the Casey Rd. entrance by one of the signs and by the backflow prevention valve.  Barbara agreed to do the touch ups.


New Fiscal Year Business – Barbara asked if all required steps had been taken.  Carol replied that the information form listing all Trustees must be completed and submitted.  She now has a blank form that she can use, which she didn’t have earlier.  Therefore, she will complete the form and submit it in the near future.


Bills to be Paid – Barbara reported that bills to be paid are for publishing the Beacon Meadows meeting schedule in the Tampa Bay Times, replacement of the faulty valve in the irrigation at the Casey Rd. entrance by Jay’s Property Maintenance, and annual renewal of the Beacon Meadows website domain name.


There being no further business, Carol made a motion, seconded by Anne, that the meeting be adjourned, which was approved by a vote of 6-0.  Carol adjourned the meeting at 7:40 p.m.


Penny Phillips, Secretary                     ____________________________


Carol Coon, President                          ____________________________