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Minutes of the January 12, 2021 Meeting
Board of Trustees of the Beacon Meadows Special Dependent Tax District
Northdale Park & Rec, 15550 Spring Pine Dr., Tampa, Florida


Trustees Present:          Wendy McCrorey (President), Barbara Appel (Treasurer), Penny Phillips (Secretary), Allen McCrorey (Trustee), Anne Blevins (Trustee)


Trustees Absent:           Shirley Williams (Vice President), Angela Lucero (Trustee)


The meeting was called to order by Wendy at 7:10 p.m.


Secretary's Report

The minutes of the December 2020 meeting were read by Trustees in advance.  Anne made a motion, seconded by Wendy, that the minutes be approved.  The motion was approved by a vote of 5-0.


Treasurer’s Report (December 2020) (rounded to nearest dollar)

Revenues:  $19,705


            Utilities (43.00) - $105

            Landscape maintenance (46.00) - $800

            Ad for new meeting location (49.00) - $71

Stucco repair Gunn Hwy. wall (46.00) - $3,686

Painting Gunn Hwy. wall (46.00) (Jan. expense) - $5,480 (deducted below)

Cash in bank:  $47,552

Available to spend:  $35,052


Barbara remarked that the available to spend amount is what is remaining for the fiscal year if no other revenues are collected.  Also, she reported that the $300 room rental deposit for Carrollwood Cultural Center had not been refunded to the credit card and, consequently, an interest charge was incurred.  Penny agreed to contact Rob Curry at CCC to inquire about the refund.


Old Business


Stucco Repair to Gunn Hwy. Wall – Barbara reported that she offered $500 of the additional $780 bill to T-3 Construction, which was agreed upon.  Therefore, the total cost of stucco repair was $3,686.


Painting of Gunn Hwy. Wall – Steve Norton Painting completed the project, and, after inspection of the wall by Wendy, Shirley, Barbara, Penny, and Allen, only minor touch-up was required.  Total cost of painting work was $5,480, which has been paid.  Allen agreed to store the remaining partial gallon of paint at his house.


Letter from Merit Association Management – Since Merit is encouraging districts to join an organizing effort for reasons that could potentially benefit Beacon Meadows, Wendy contacted Merit for more information.  She was informed of an upcoming Zoom meeting that she will participate in (date/time to be announced).


Major Repairs to Gunn Hwy. Wall – The topic has been tabled until a future Board meeting.


New Business


Water Valve Cover – Barbara reported that the cover missing on the sidewalk that was discovered when the Gunn Hwy. wall was being inspected was reported by her to Tampa Bay Water and has been replaced.


General Maintenance – Allen reported that he purchased topsoil and cement ($16.96) to repair a small section of the foundation of the Gunn Hwy. wall that was eroding. He also purchased a coupling ($3.46) for the new drip line that was leaking at the south side of the Casey Rd. entrance.  Barbara made a motion, seconded by Penny, that Allen be reimbursed $20.42 (46.00) for the repair supplies.  The motion was approved by a vote of 5-0.


New Holiday Decorations – Anne reported that she purchased new lights and holiday decoration for $96.79.  Wendy made a motion, seconded by Allen, that Anne be reimbursed $96.79 (52.00) for the lights/decorations.  The motion was approved by a vote of 5-0.


Revisions to Board Meeting Signs – Trustees discussed if the signs should be revised and posted at the entrances, especially in light of the fact that meeting signs are not a requirement. Barbara recalled that the metal inserts printed with the information were quite expensive.  Since the date, time, and location of all meetings are posted on the Beacon Meadows website and the Board may at some point be able to return to the Carrollwood Cultural Center for meetings, it was agreed that revisions to the signs could be delayed. Also, the signs could be posted without a physical address and only the website address.  However, Barbara agreed to contact the company that printed the metal inserts to request an estimate.


There being no further business, Penny made a motion, seconded by Anne, that the meeting be adjourned, which was approved by a vote of 5-0.  Wendy adjourned the meeting at 7:37 p.m.



Penny Phillips, Secretary            ____________________________


Wendy McCrorey, President      ____________________________

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