Minutes of the June 14, 2022 Meeting
Board of Trustees of the Beacon Meadows Special Dependent Tax District
Northdale Park & Rec, 15510A Hooting Owls Place., Tampa, Florida
Trustees Present: Wendy McCrorey (President), Dena Galyardt (Vice President), Barbara Appel (Treasurer), Penny Phillips (Secretary), Allen McCrorey (Trustee), Angela Lucero (Trustee), Anne Blevins (Trustee)
Trustees Absent: None
The meeting was called to order by Wendy at 7:05 p.m.
The minutes of the May 2022 Board meetings were read in advance by Trustees. Anne made a motion, seconded by Wendy, that the minutes for both meetings be approved. The motion was approved by a vote of 7-0.
Revenue from previous month: $126
Utilities (43.00) - $105
Landscape maintenance (46.00) - $800
Communication svcs. (postage) (41.00) - $12
Cash in bank: $48,651
Available to spend: $41,151
Barbara added that the advertisement in the Tampa Times Bulletin Board for the June public budget hearing was approximately $84.
Damage to Jackson Rd. Wall – Barbara was contacted by a resident living along the Jackson Rd. who reported that the wall had been damaged. Wendy investigated the situation and found a small hole, approximately one foot by one foot, near the top of the wall that went all the way through. Wendy contacted the resident and told her that the District’s budget was limited and repairs/improvements to the Jackson Rd. wall were being delayed until sometime in the future. Because of a previous issue that arose regarding the Jackson Rd. wall, Penny had searched through the District files trying to find documentation indicating that homeowners owned their portion of the wall, but she was unsuccessful in finding evidence. Penny reported that she had recently texted Carol Coon, former Board President, who owns property along that wall. Carol responded that, when she purchased the property, the survey showed no easement for the wall, only six inches for utilities, and the property lines included the wall. However, she could not easily locate the original survey document as evidence of this.
Hillsborough County Fertilizer Ordinance 21-42 – This ordinance, effective November 17, 2021, specifies that fertilizers containing nitrogen and/or phosphorous may not be applied on turf grass or landscape plants from June 1 through September 30. Penny confirmed with Jim Sears of Gator Property of Tampa Bay that he was well aware of this ordinance. The Board must be aware of this ordinance also if any fertilizing is done by Board members or other vendors hired by the Board.
Increase in Cost of Grounds/Landscape Maintenance – Gator Property of Tampa Bay provided notice that it was increasing its monthly fee from $800 to $815 due to rising costs of doing business. Because of this increase, which is a change in the terms of the contract with Jay’s Property Maintenance that Gator acquired, Penny requested that Jim Sears sign a new contract based on the specifications recently approved by the Board. Mr. Sears signed the contract without any modifications. Wendy made a motion, seconded by Penny, that the increase from $800 to $815 per month for grounds/landscape maintenance be approved. The motion was approved by a vote of 7-0. Dena reported that she approached a grounds/landscape maintenance vendor providing services in Beacon Meadows and gave him a copy of the specifications. He was willing to attend a meeting and propose a price for his services. After discussion of this by the Board, it was agreed that since Gator had raised its monthly fee only $15 and was providing satisfactory service, and since Mr. Sears had already signed the contract with no changes, proposals from other vendors would not be pursued at this time.
Statement of Financial Interests Form 1 – This topic was included on the agenda as a reminder to all Board members that completed forms must be submitted to the County Supervisor of Elections Office no later than July 1, 2022. Dena commented that she had not received that form in the mail. Since Penny had updated the County Special District Information Form in February 2022 and provided a copy to the Supervisor of Elections Office, she agreed to contact that office to inquire if Dena was required to file the form at this time.
Trustee’s Intention to Resign – Angela informed the Board that she intended to resign from the Board for personal reasons, with an anticipated resignation date of September 30, 2022. Wendy requested that Board members spread the word about the need for a new Trustee. Penny agreed to draft a post for Next Door to provide information about the District and announce the future vacancy on the Board.
Public Budget Hearing – The hearing was held after the monthly Board meeting was adjourned.
There being no further business, Penny made a motion, seconded by Wendy, that the meeting be adjourned at 7:30 p.m. The motion was approved by a vote of 7-0.
Penny Phillips, Secretary ____________________
Wendy McCrorey, President ____________________