Minutes of the March 9, 2017 Meeting
Board of Trustees of the Beacon Meadows Special Dependent Tax District
Carrollwood Cultural Center, 4537 Lowell Rd., Tampa, Florida
The meeting was called to order by Michael at 7:04 p.m.
Secretary's Report – The minutes of the February 2017 meeting were read by Trustees in advance. Barbara had made some revisions to the minutes regarding the District’s tax exemption number. Anne made a motion, seconded by Michael, to approve the minutes, as amended by Barbara. The motion was approved by a vote of 5-0.
Landscape maintenance - $775
Utilities - $156
Domain renewal - $12
Cash in bank: $61,196
Available to spend: $50,736
Mailbox for District – During the February Board meeting, Barbara raised the question of whether a mailbox could be installed at the Casey Rd. entrance and an address assigned by the USPS so the Board’s mail delivery would not be tied to a resident’s address. Due to Barbara’s absence, the topic was tabled until the April Board meeting.
Public Records Request – There was no update from Carol Coon or Lynn Dean on this topic, so Trustees agreed that the matter should be considered close.
Trees Hanging Over Gunn Hwy. Wall – At the January Board meeting, John reported that there are three trees hanging over the wall which need to be trimmed, since they are interfering with wires. He had checked with TECO but was told to contact the County Right-of-Way Dept., since the wires are not electric lines. John provided an update that he had not yet had an opportunity to contact the County but agreed to do so before the April Board meeting.
Major Repairs to Gunn Hwy. Wall – Due to Barbara’s absence, the topic was tabled until the April Board meeting.
Board Meeting Signs – Due to Dave’s absence, the topic was tabled until the April Board meeting.
Referendum to Increase District Assessment – Michael reported that the referendum language must be approved by the County Attorney’s Office and submitted to the Supervisor of Elections by June 22, 2017. A staff member in the Supervisor of Elections Office will be back in the office next week, and Michael will be able to obtain instructions regarding the referendum process at that time.
Storage Boxes –Anne had purchased two storage boxes for storing holiday lights and wreath supplies. Barbara gave her a check for the expenditure at the February Board meeting, but the expenditure needs to be approved by the Board. Therefore, Penny made a motion, seconded by Kathy, that $44.75 be approved for reimbursement to Anne for the two storage boxes. The motion was approved by a vote of 5-0.
Resident’s Inquiry – The District received an e-mail from a resident who wanted to know if Beacon Meadows could become a “no solicitation” community, since she has had problems with solicitors blocking her driveway with their cars. Discussion ensued regarding this matter, and Trustees provided input based on information they were able to locate on the Internet. Penny had a copy of the District’s deed restrictions and found nothing that addressed solicitation. It was concluded that, since the Board has no legal authority to establish a “no solicitation” policy, and Beacon Meadows has no homeowners’ association to pursue this matter, the resident should be advised by Michael in an e-mail that she should contact the County Sheriff’s Department if her driveway is blocked in the future.
There being no further business, Michael made a motion, seconded by Anne, that the meeting be adjourned, which was approved by a vote of 5-0. Michael adjourned the meeting at 7:51 p.m.
Penny Phillips, Secretary ____________________________
Michael Fisher, President ____________________________
4707 Wandering Way