Minutes of the May 11, 2021 Meeting

Board of Trustees of the Beacon Meadows Special Dependent Tax District

Northdale Park & Rec, 15550 Spring Pine Dr., Tampa, Florida

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AGENDA

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Trustees Present:           Wendy McCrorey (President), Shirley Williams (Vice President), Barbara Appel (Treasurer), Penny Phillips (Secretary), Allen McCrorey (Trustee), Angela Lucero (Trustee)

Trustees Absent:           Anne Blevins (Trustee)

Public Present:              Dena Galyardt

 

The meeting was called to order by Wendy at 7:05 p.m.

 

Secretary's Report

The minutes of the April 2021 meeting were read by Trustees in advance.  Shirley made a motion, seconded by Wendy, that the minutes be approved.  The motion was approved by a vote of 6-0.

 

Treasurer’s Report (April 2021) (rounded to nearest dollar)

Revenues from previous month:  $781

Expenses: 

            Utilities (43.00) - $94

            Landscape maintenance (46.00) - $800

Cash in bank:  $47,833

Available to spend:  $39,334

 

Barbara added that the annual WIX platform fee ($168) for the Beacon Meadows website is due this month.

 

Old Business

 

Major Repairs to Gunn Hwy. Wall –The topic has been tabled until a future Board meeting after sufficient funds have been collected to repair enough sections of the wall to warrant the cost of approved drawings and building permits ($1,300).

 

Lights at Entrances – Wendy purchased four sets of cool white rope lights and installation materials and stayed within the $200 allocation approved at the April Board meeting. Allen installed all four sets of lights. The new lights have significantly increased the visibility of the signs at night.  Trustees thanked Allen for his efforts.

 

Plants at Casey Rd. Entrance – Penny reported that she spoke to the homeowner who is very knowledgeable about plants regarding the two Golden Durantas at that entrance which looked like they might die.  The homeowner recommended applying fertilizer and ensuring that the plants received enough water. Wendy reported that she had already applied fertilizer to them and watered them in hopes of reviving them.  One still has very little new growth, but it was agreed that it should be given more time before it is replaced.

 

2021 Public Budget Hearing – The hearing will be conducted on June 8, 2021 at 7:30 p.m., after the monthly Board meeting. Barbara will submit the advertisement of the hearing to the Tampa Times for the Bulletin Board for a required 21-day advertisement period, which will result in the advertisement being published on May 19, 2021.  Wendy agreed to save her newspaper for a copy of the advertisement that must be submitted with the budget documents.  Barbara added that the cost of the advertisement is $88.48, but she will use $22.22 in credit card points, which will reduce the cost to $66.26 (41.00).

 

New Business

 

Wax for Entrance Signs – Wendy reported that she purchased wax for refurbishing the signs for $24.46 with sales tax.  Barbara made a motion, seconded by Shirley, that Wendy be reimbursed $24.46 (46.00) for the wax.  The motion was approved by a vote of 6-0.

 

Repairs to Jackson Rd. Wall (Revisited) – Trustees expressed their concerns about the wall’s condition and appearance. Except for the section that was painted across from the new Mobley Homes subdivision and the sections on which vines are growing, many sections appear to need repair, and the wall overall is unsightly.  Wendy reported that she had been able to pull weeds out that had been growing in the side of the wall, but the weeds growing in the top of the wall were more difficult to pull out. Penny added that there are large plants, trees, and structures against some sections of the wall on the homeowners’ side.  Discussion ensued about what course of action to take, which included making repairs only, making cosmetic improvements only (pressure washing and/or painting), or both.  There were concerns that making cosmetic improvements only may not be a good use of funds if the wall continues to deteriorate.  Shirley volunteered to contact masonry contractors to request estimates for repairs to the wall, which will include estimates for: 1) structural repairs and 2) short-term repairs to improve the appearance of the wall.

 

There being no further business, Penny made a motion, seconded by Wendy, that the meeting be adjourned, which was approved by a vote of 6-0.  Wendy adjourned the meeting at 7:46 p.m.

 

Penny Phillips, Secretary           ____________________________

 

Wendy McCrorey, President      ____________________________