Minutes of the September 13, 2022 Meeting
Board of Trustees of the Beacon Meadows Special Dependent Tax District
Northdale Park & Rec, 15510A Hooting Owls Place., Tampa, Florida

AGENDA

Trustees Present:        Wendy McCrorey (President), Dena Galyardt (Vice President), Barbara Appel (Treasurer), Penny Phillips (Secretary), Allen McCrorey (Trustee)

Trustees Absent:         Anne Blevins (Trustee), Angela Lucero (Trustee)

 

The meeting was called to order by Wendy at 7:03 p.m.

 

Secretary's Report

The minutes of the August 2022 Board meeting were read in advance by Trustees.  Wendy made a motion, seconded by Barbara, that the minutes be approved.  The motion was approved by a vote of 5-0.

 

Treasurer’s Report (August 2022) (rounded to nearest dollar)

Revenue from previous month:  $0

Expenses: 

Utilities (43.00) - $99

Landscape maintenance (46.00) - $815

Replacement of GFIC at Casey Rd. entrance (46.00) - $35

Postcards regarding unaudited financial statement (41.00) - $138

Cash in bank:  $45,868

Available to spend:  $41,368

 

New Business

 

Receipt of Trustee’s Written Resignation/Intention of Another Trustee to Resign from Board

 

  • Angela submitted her written resignation by email with an effective date of September 30, 2022.

  • Anne informed Trustees that she intended to resign from the Board due to work commitments.  She was urged to remain on the Board until a replacement could be found for her.  She agreed to do so.

 

Reminder: Beginning of New Fiscal Year October 1, 2022/Reelection of Officers – A quorum is needed for the Board meeting in October for reelection of officers.  Since the schedule of Board meetings for the new fiscal year was approved at the August meeting, the schedule can be published in the Tampa Bay Times Bulletin Board by Barbara.

 

Possible Dead Bushes at Gunn Hwy. Entrance – Barbara reported that a few of the bushes at that entrance appear to be missing.  Wendy agreed to check to see if they are dying or dead.

 

Old Business

 

FY23 Budget Approval – Mary Mahoney, County Management & Budget, notified applicable Special Districts, including Beacon Meadows, that their budgets have been approved by the Board of County Commissioners.

 

FY22 Unaudited Financial Statement Notification to Property Owners and County – Postcards to property owners were mailed at the end of August.  After Penny received her postcard, she sent an email to Mary Mahoney, County Management & Budget, with a copy of the postcard and a copy of the July Board meeting minutes documenting the Board’s approval of a FY22 unaudited financial statement.

                 

 

Recruitment for New Trustees/Consideration of Recruitment Postcards and/or

Flyers – Penny provided two drafts to be considered for postcards and/or flyers. It was agreed that the one which had been used as a recruitment postcard in the past should be used again, with red font as shown in the draft. Barbara recommended that postcards not be mailed to addresses not in Beacon Meadows (44).  She projected that printing/mailing the postcards could cost up to $150.  She also recommended that flyers not be distributed until after the postcards are mailed and some time has passed to see if the postcards are effective in recruiting new Trustees.  Penny made a motion, seconded by Wendy, that up to $150 (budget category 41.00) be allocated for printing/mailing recruitment postcards to Beacon Meadows resident owners using the agreed-upon language for the postcards. The motion was approved by a vote of 5-0.  It was agreed that a potential mailing date should be October 1 in hopes that volunteers would come forward before the October 11 Board meeting.

 

Other Business

 

2023 County Neighborhood Mini-Grant Projects – Penny reported that information regarding application for mini-grant projects will be available in the near future.  She read the list of mini-grant project categories from the website. Trustees are to consider the needs of the District and offer recommendations for potential projects that may fit one or more of these categories.

 

There being no further business, Penny made a motion, seconded by Barbara, that the meeting be adjourned at 7:40 p.m. The motion was approved by a vote of 5-0.

 

 

Penny Phillips, Secretary ____________________

 

 

Wendy McCrorey, President ____________________