Minutes of the March 11, 2025 Meeting

Board of Trustees of the Beacon Meadows Special Dependent Tax District

Northdale Park & Rec, 15510A Hooting Owls Place., Tampa, Florida

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AGENDA

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Trustees Present:        Wendy McCrorey (President), Dena Galyardt (Vice President),

Barbara Appel (Treasurer), Allen McCrorey (Trustee),

Steve Castry (Trustee)

Trustees Absent:         Penny Phillips (Secretary), Carol Coon (Trustee)

Public Present:            None

 

The meeting was called to order by Wendy at 7:02 p.m.

 

Secretary's Report

The minutes of the February 2025 Board meeting were read in advance by Trustees.  Allen made a motion, seconded by Wendy, that the minutes be approved.  The motion was approved by a vote of 5-0. 

 

Treasurer’s Report (February 2025) (rounded to nearest dollar)

Revenue from previous month:  $717

Expenses: 

     Utilities - $96 (43.00)

     Landscape maintenance - $815 (46.00)

     Postage: - $15 (41.00)

Cash in bank:  $102,542

Available to spend:  $91,802

 

Old Business

 

Certification of FY24 Financial Information in the State System (LOGERx) – Barbara reported that the CPA at King & Walker entered the District’s financial information into the system and it was certified on March 8, 2025.  The final e-mail of acceptance from the State of Florida was received on March 11, 2025.

 

Repairs to Gunn Hwy. Wall – Wendy reported that she received an e-mail from Perry Mallory at T-3 Construction informing her that he had inspected the wall recently and sections 37, 38, 40, and 41 appear to be leaning more than six sections approved by the Board to be repaired (22, 23, 24, 30, 31, and 32). He also indicated that section 56 might be too difficult to repair due to the wall and foundation being pushed out from the large tree that used to exist on the property.  He recommended not repairing that section at present.  Section 47 will be repaired as the Board had requested.  The alternate sections to be repaired have plantings on the property owners’ side, so the total cost for the five sections will be $55,250 (plus drawings, permits, and unforeseen costs).  After discussion, Steve made a motion, seconded by Barbara, to revise the Board’s request to T-3 Construction for sections to be repaired as follows: sections 37, 38, 40, 41 and 47.  The motion was approved by a vote of 5-0. This cost remains within the maximum allocated amount of $78,000 (46.00) approved by the Board at the February 2025 meeting. 

 

Wendy will request from Mr. Mallory a contract with the total cost for the project.  She will also prepare letters for the additional four residents who will be affected by the repairs.

 

Repair to Jackson Rd. Wall – Wendy reported that Mr. Mallory thought the hole in the wall had already been permanently repaired.  She explanted to him that it was a temporary repair and the broken blocks needed to be replaced to maintain the integrity of the wall.  She is awaiting a reply from him regarding this matter.

 

Painting – Jackson Rd. Wall – This approved project is pending repair of the wall.

 

 

New Business

 

Vote to Approve Purchase of Postage Stamps – Wendy made a motion, seconded by Allen, to reimburse Penny $15.00 for postage stamps.  The motion was approved by a vote of 5-0.

 

Pruning of Crepe Myrtles at Gunn Hwy. Entrance – Wendy reported that the crepe myrtles were significantly pruned without approval of the Board.  They were last pruned in December 2023.  Barbara will monitor the monthly bills from Gator Property Management to make sure the District is not billed for this pruning.

 

Other Business

 

Inquiry of Trustee – Dena reported that she found a new t-shirt on a street in the subdivision and asked if there could be a “lost and found” section included on the Beacon Meadows website.  Barbara responded that there is no mechanism for residents to “interact” with the website.  Either a blog on the website or a post on NextDoor was suggested instead.

 

There being no further business, Barbara made a motion, seconded by Wendy, that the meeting be adjourned at 7:30 p.m. The motion was approved by a vote of 5-0.

 

Wendy McCrorey, President ___________________ (Minutes Taken at Meeting)

 

Penny Phillips, Secretary ______________________­­ (Minutes Prepared)

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