Minutes of the September 9, 2025 Meeting

Board of Trustees of the Beacon Meadows Special Dependent Tax District

Northdale Park & Rec, 15510A Hooting Owls Place., Tampa, Florida

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AGENDA

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Trustees Present:        Steven Castry (President), Dena Galyardt (Vice President),             Barbara Appel (Treasurer), Michael Spinelli (Trustee), Carlos Espinel (Trustee), Rebekah Mebe (Trustee)

Trustees Absent:         Penny Phillips (Secretary)

Public Present:            None

 

The meeting was called to order by Steven at 7:01 p.m.

 

Special note:  The building where Board meetings are held will be closed for construction.  For the next few months, Board meetings will be held in the conference room at the front of the Bill Casten Gymnasium, which is the building on the west side of the covered walkway by the back parking lot.

 

Secretary's Report 

The minutes of the August 2025 Board meeting were read in advance by Trustees.  Barbara made a motion, seconded by Michael, that the minutes be approved.  The motion was approved by a vote of 6-0. 

 

Treasurer’s Report (August 2025) (rounded to nearest dollar)

Revenue from previous month:  $0

Expenses: 

     Utilities - $96 (43.00)

     Landscape maintenance - $815 (46.00)

     Repair to Gunn Hwy. entrance planter - $800 (46.00)

     Replacement of Gunn Hwy. entrance irrigation system timer - $48 (46.00)

     Postcards regarding unaudited financial statement - $187 (with $25 coupon) (41.00)

Cash in bank:  $44,215

Available to spend:  $39,655

 

Old Business

 

FY26 Budget Package – No word has been received from the County as to the status of the package.

 

Unaudited Financial Statement – Postcards to Property Owners – Barbara reported that the postcards were mailed. The cost was $187 with a $25 coupon. All Trustees present received a postcard.

 

Repair of Gunn Hwy. Entrance Planter – The planter was repaired by Gator Property of Tampa Bay for a reduced cost of $800 from the original proposal of $985.32.  Barbara commented that the blocks in front looked somewhat uneven.  Michael suggested that Gator be contacted about this.

 

New Business

 

Approve Meeting Schedule for New Fiscal Year (October 2025 – September 2026) and Advertise – Dena made a motion, seconded by Carlos, that the Board meetings for Fiscal Year 2026 continue to be held at 7:00 p.m. on the second Tuesday of every month at the Northdale Recreation Center, 15510 Hooting Owls Place, Tampa, Florida.  The motion was approved by a vote of 6-0. Barbara will advertise the meeting schedule in the Bulletin Board of the Tampa Bay Times, as required, and will report the cost of the advertisement at the October Board meeting.

 

 

 

 

Additional Business

 

Partially Blocked Culvert – Michael reported that the culvert under Cypress Tree Dr. at the Casey Rd. entrance is partially blocked with debris, preventing water from flowing freely. A suggestion was made that Michael contact County Public Works to investigate the situation.

 

Question About Holiday Event – After inquiring if the District has a credit card, which Barbara replied that she does as Treasurer, Michael asked if a holiday get-together could be held using money from the budget.  Barbara responded that this was not an allowable expense.

 

Unmowed Yards in Subdivision – Michael asked if some of the unmowed yards could be mowed at the District’s expense by Gator Property of Tampa Bay.  Barbara responded that the District’s ordinance allows for money to be expended for maintenance of common property only.  Property owners’ yards are not common property.

 

Jackson Rd. Wall – There was discussion among Trustees about the Jackson Rd. wall, which technically does not belong to the District.  Therefore, District funds can be expensed for minor and/or cosmetic repair and maintenance of the exterior of the wall, but no extensive repairs can be made without the property owners’ intervention.

 

Florida Commission on Ethics E-mail – Carlos reported that he received an e-mail from the Florida Commission on Ethics and questioned its legitimacy.  Barbara responded that this was a legitimate e-mail.

 

Wall Paint – Steven asked if there was any more wall paint remaining. Barbara responded that she had paint at her house from the last job that was performed by Steve Norton Painting.  The color is Sand Dollar, which is noted on the Beacon Meadows website.  Michael commented that the paint did not show mold.

 

There being no further business, Rebekah made a motion, seconded by Dena, that the meeting be adjourned at 7:35 p.m.  The motion was approved by a vote of 6-0.

 

 

Steven Castry, President  ___________________________

 

Barbara Appel, Treasurer (note taker at meeting)      ___________________________

 

Penny Phillips, Secretary (preparer of minutes in final form)   ___________________________

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