Minutes of the August 12, 2025 Meeting

Board of Trustees of the Beacon Meadows Special Dependent Tax District

Northdale Park & Rec, 15510A Hooting Owls Place., Tampa, Florida

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AGENDA

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Trustees Present:        Wendy McCrorey (President), Dena Galyardt (Vice President),

Barbara Appel (Treasurer), Penny Phillips (Secretary), Allen McCrorey (Trustee),

Steve Castry (Trustee), Carol Coon (Trustee)

Trustees Absent:         None

Public Present:            Michael Spinelli, Carlos Espinel, Rebekah Mebe

 

The meeting was called to order by Wendy at 7:00 p.m.

 

Secretary's Report

The minutes of the July 2025 Board meeting were read in advance by Trustees.  Carol made a motion, seconded by Wendy, that the minutes be approved.  The motion was approved by a vote of 7-0. 

 

Treasurer’s Report (July 2025) (rounded to nearest dollar)

Revenue from previous month:  $0

Expenses: 

Utilities - $94 (43.00)

Landscape maintenance - $815 (46.00)

            Jackson Rd. wall painting project - $1,500 (46.00)

            Backflow prevention testing - $100 (46.00)

            Recruitment postcards - $174 (41.00)

Cash in bank:  $46,162

Available to spend:  $40,572

 

Old Business

 

FY26 Budget Package – Penny reported that the budget package has not yet been approved by the Board of County Commissioners.

 

Backflow Prevention Testing – Penny reported that the testing was completed in July and the invoice for $100 has been paid by Barbara.

 

Keys to Irrigation Systems – Dena reported that she will be responsible for the keys.

 

Postcards to Recruit New Board Members – Three qualified residents of Beacon Meadows attended the meeting and agreed to be Trustees as a result of receiving the postcard. (See names listed above.) 

 

New Business

 

Resignation and Appointment of Trustees

 

• Seat 5 – Allen McCrorey tendered his oral resignation.  Carol made a motion, seconded by Penny, that Allen McCrorey’s resignation be accepted.  The motion was approved by a vote of 7-0.

• Seat 5 – Penny made a motion, seconded by Steve, that Rebekah Mabe be appointed to Seat 5.  The motion was approved by a vote of 7-0.

• Seat 7 – Carol Coon tendered her oral resignation.  Barbara made a motion, seconded by Wendy, that Carol Coon’s resignation be accepted.  The motion was approved by a vote of 7-0.

• Seat 7 – Penny made a motion, seconded by Wendy, that Carlos Espinel be appointed to Seat 7.  The motion was approved by a vote of 7-0.

• Seat 4 – Wendy McCrorey tendered her oral resignation.  Barbara made a motion, seconded by Rebekah, that Wendy McCrorey’s resignation be accepted.  The motion was approved by a vote of 7-0.

• Seat 4 – Penny made a motion, seconded by Steve, that Michael Spinelli be appointed to Seat 4.  The motion was approved by a vote of 7-0.

 

Appointment of New President – Steve had agreed to be the new President at the July meeting.  Therefore, Dena made a motion, seconded by Rebekah, that Steve Castry be appointed as President of the Board of Trustees.  The motion was approved by a vote of 7-0.

 

Vote to Approve Unaudited Financial Statement for FY25 – Barbara explained to new Trustees that an audit costs significantly more than an unaudited financial statement. Penny made a motion, seconded by Rebekah, that an unaudited financial statement be approved for FY25.  The motion was approved by a vote of 7-0.  Barbara also reported that the postcards to notify Beacon Meadows property owners of this approval needed to be postmarked no later than September 30.  She estimated the cost of printing and mailing of the postcards to be $300.  Therefore, Penny made a motion, seconded by Steve, that $300 (41.00) be allocated for printing and mailing of the postcards.  The motion was approved by a vote of 7-0.

 

Proposals for Repair of Gunn Hwy. Entrance Planter – Penny presented two proposals for repair of the entrance planter:

• $731.00 – Reyes the Landscaper

• $985.32 – Gator Property of Tampa Bay

Trustees discussed the proposals, weighing the difference in costs against the fact that Gator does on-going mowing and has done periodic landscape work for the District and is known for doing satisfactory work.  With that in mind, Michael made a motion, seconded by Rebekah, that up to $985.32 (46.00) be allocated for Gator Property of Tampa Bay to repair the Gunn Hwy. entrance planter, with the understanding that Penny will contact Jim Sears of Gator to request a reduction in the cost of the repair to be more competitive with the other proposal.  The motion was approved by a vote of 7-0.

 

Replacement of Irrigation System Timer at Gunn Hwy. Entrance – Allen reported that Penny had requested he check the irrigation system at that entrance to make sure it was operating properly before the planter was repaired.  In doing so, he discovered that the timer was not working and had to be replaced with a new one for $48.35.  Barbara made a motion, seconded by Penny, that Allen be reimbursed $48.35 (46.00) for the replacement timer.  The motion was approved by a vote of 7-0.

 

Public Records Request – Barbara reported that a public records request was received from American Transparency for an electronic copy of all payment transactions for the District for fiscal year 2023-24.  Barbara provided this information, as requested.

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There being no further business, Steve made a motion, seconded by Barbara, that the meeting be adjourned at 8:05 p.m. The motion was approved by a vote of 7-0.

 

Steve Castry, President ___________________

 

Penny Phillips, Secretary ______________________­­

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