Minutes of the February 11, 2025 Meeting

Board of Trustees of the Beacon Meadows Special Dependent Tax District

Northdale Park & Rec, 15510A Hooting Owls Place., Tampa, Florida

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AGENDA

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The meeting was called to order by Wendy at 7:04 p.m.

 

Secretary's Report

The minutes of the January 2025 Board meeting were read in advance by Trustees.  Allen made a motion, seconded by Wendy, that the minutes be approved.  The motion was approved by a vote of 7-0. 

 

Treasurer’s Report (January 2025) (rounded to nearest dollar)

Revenue from previous month:  $8,294

Expenses: 

Utilities - $133 (43.00)

Landscape maintenance - $815 (46.00)

Cash in bank:  $102,416

Available to spend:  $90,993

 

Old Business

 

Certification of FY24 Financial Information in the State System (LOGERx) – Barbara reported that the CPA at King & Walker has not yet entered the District’s financial information into the system, but Barbara will be informed when this occurs so certification can be completed.

 

Repairs to Gunn Hwy. Wall – Wendy reported that she received a response to her e-mail to Perry Mallory at T-3 Construction, and the wall repair project can start in the near future.  Therefore, Trustees discussed if the sections (22, 23, 24, 30, 31, and 32) approved for repair by a vote in May 2024 should be reconsidered and/or added to and if the approved allocation ($60,000) should be changed, since more budget is available for the project. Because new prices were not given by T-3 Construction, discussion was based on March 2024 prices. It was agreed that the previously approved sections should be included and sections 47 and 56 added ($11,050 each due to plantings adjacent to the wall).  Total cost for repair of these sections:  $64,450.  Cost of drawings and permits must be added, as well as cost of unforeseen expenses.

 

Carol made a motion, seconded by Barbara, that an amount not to exceed $78,000 (46.00) be allocated for repair of sections 22, 23, 24, 30, 31, 32, 47, and 56, plus drawings, permits, and unforeseen expenses.  The motion was approved by a vote of 7-0. 

 

It was also agreed that sections leaning the most should be repaired first, if possible; sections to be repaired will need to be reassessed if a section broke and required total replacement; and section 47 can be removed from the list if expenses will exceed $78,000. Penny will prepare letters to residents who will be affected by the repairs, giving them at least two weeks’ notice before repairs begin.  Wendy will provide addresses for those residents that correspond to the sections to be repaired and will e-mail Mr. Mallory with the Board’s decision.

 

New Business

 

County Code Enforcement Complaint – Jackson Rd. Wall – A complaint was received that had been filed by a resident of Carrollwood Cove about a hole in the wall.  Wendy and Allen investigated the situation and discovered it was a hole that had previously been covered by vines but now was visible because the property owner removed the vines. They made a cosmetic patch to the hole with netting and stucco, which prevented the code enforcement officer from citing the Board for non-compliance.  However, Barbara recommended that the broken blocks be replaced to maintain the integrity of the wall and that T-3 Construction be asked about performing this work.  Wendy agreed to ask Mr. Mallory about this. Carol made a motion, seconded by Steve, that an amount not to exceed $1,500 (46.00) be allocated for this repair.  The motion was approved by a vote of 7-0.

 

Painting – Jackson Rd. Wall – As a result of the County Code Enforcement complaint, Wendy and Allen found that removal of the vines not only revealed the hole but also a section of wall that had not been repainted the last time the wall had been repainted.  Therefore, Penny contacted Steve Norton Painting for an estimate to paint that section.  Mr. Norton found another section where vines had been removed and included that section in the estimate. Because plant material was left on the wall from the vines, more than pressure washing will be required before the sections can be painted. Total cost of cleaning, preparing, and painting the two sections:  $1,500.  It was agreed that this project should be placed on hold until the broken blocks can be replaced.  Penny agreed to contact Mr. Norton about the delay.

 

Resetting of Irrigation System Timers at Entrances – Allen reported that the County had increased the number of watering days back to twice per week, as announced on NextDoor, so he planned to reset the timers accordingly.  Barbara provided the addresses from the water bill (11509 Cypress Park St. and 4802 Ridge Point Dr.) so Allen can determine which days apply for each entrance.

 

Other Business

 

Submission of County Code Violation Complaint – Update – Penny reported that a white vinyl fence is being installed on the property at the Gunn Hwy. entrance where the fence was damaged and the pool was exposed. Therefore, it is likely the complaint will be closed.

 

There being no further business, Wendy made a motion, seconded by Penny, that the meeting be adjourned at 8:05 p.m. The motion was approved by a vote of 7-0.

 

Penny Phillips, Secretary ______________________­­ Wendy McCrorey, President ___________________

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