Minutes of the June 10, 2025 Meeting

Board of Trustees of the Beacon Meadows Special Dependent Tax District

Northdale Park & Rec, 15510A Hooting Owls Place., Tampa, Florida

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AGENDA

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Trustees Present:        Wendy McCrorey (President), Dena Galyardt (Vice President),

Barbara Appel (Treasurer), Penny Phillips (Secretary), Allen McCrorey (Trustee),

Steve Castry (Trustee), Carol Coon (Trustee)

Trustees Absent:         None

 

The meeting was called to order by Wendy at 7:01 p.m.

 

Secretary's Report

The minutes of the May 2025 Board meeting were read in advance by Trustees.  Carol made a motion, seconded by Wendy, that the minutes be approved.  The motion was approved by a vote of 7-0. 

 

Treasurer’s Report (May 2025) (rounded to nearest dollar)

Revenue from previous month:  $466

Expenses: 

Utilities - $99 (43.00)

Landscape maintenance - $815 (46.00)

            Website hosting - $204 (41.00)

            Public budget hearing advertisement - $87 (49.00)

Cash in bank:  $52,601

Available to spend:  $44,951

 

Barbara added that “available to spend” may be a higher amount, since she had allocated extra for electric at the entrances, but it has not been charged.

 

Old Business

 

Repair to Jackson Rd. Wall – Wendy reported that T-3 Construction repaired the wall for $1,250, which was below the $1,500 that was allocated for the project, and the invoice has been paid.  However, before the repair could be completed, bees had to be removed from the wall.  (See New Business topic below.)

 

Painting of Jackson Rd. Wall – Since the wall is now ready to paint, the estimate from Steve Norton Painting from February 2025 was reviewed.  Because plant material was left on the wall from the vines, more than pressure washing will be required before the three sections of wall can be painted. Total cost of cleaning, preparing, and painting:  $1,500.  It was recommended that additional funds be allocated for this project in the event the estimate needs to be changed.  Carol made a motion, seconded by Wendy, that the allocation for this project be increased from $1,500 to $2,000 (46.00). The motion was approved by a vote of 7-0.  Penny will contact Mr. Norton about the project.

 

New Mulch Needed at Entrances – Wendy reported that new mulch was purchased and spread by Gator Property Management for $541.70, less than the amount allocated for the project.

 

Missing Blocks at Gunn Hwy. Entrance – Wendy reported that the six blocks were replaced and the cost for blocks and materials was $30.89.  Barbara made a motion, seconded by Carol, that Allen be reimbursed $30.89 for blocks and materials.  The motion was approved by a vote of 7-0.

 

Postcards to Recruit New Members – Barbara reported that the postcards would cost approximately $200 to print and mail, but more should be allocated. The same message will be used as the last time recruitment postcards were mailed to Beacon Meadows residents.  In response to a question from a Trustee, renters in the subdivision can serve on the Board as long as they are registered voters in Beacon Meadows’ voting precinct. Penny made a motion, seconded by Wendy, that $250 be allocated for printing and mailing of the recruitment postcards.  The motion was approved by a vote of 7-0.  After some discussion, it was agreed that the postcards should go out in August.

 

New Business

 

Removal of Bees from Jackson Rd. Wall – Wendy reported that she contacted BeeMan Stan Bee Removal to request an estimate for removing the bees.  He was able to do the removal for $300.  In order not to delay repair to the Jackson Rd. wall, she paid the invoice and, therefore, is requesting reimbursement. Penny made a motion, seconded by Carol, that Wendy be reimbursed $300 (46.00) for removal of bees from the Jackson Rd. wall. The motion was approved by a vote of 7-0. 

 

Renewal of Mail Box at UPS Store (Anderson Rd. & Gunn Hwy.) – Wendy reported that the District’s mail box is due for renewal. The price for one year is $300.  The price for 27 months is $600, so that is three months no charge. Since there is money available in the budget for two years, it was agreed that this would be the better option.  Barbara made a motion, seconded by Penny, that $600 be allocated for the mail box at the UPS Store for 27 months.  The motion was approved by a vote of 7-0.

 

Florida Commission on Ethics Financial Disclosure Form – Wendy reminded Trustees that this form must be completed online at the website by July 1. If not completed on time, there is a $25 per day fine, up to $1,500.

 

Other Business

 

Subdivision Sidewalks Need Repair – Dena reported that her neighbor was concerned about sidewalks in the subdivision that need to be repaired.  Dena was advised that the neighbor should file a work request with Hillsborough County Public Works.

 

There being no further business, Penny made a motion, seconded by Wendy, that the meeting be adjourned at 7:28 p.m. The motion was approved by a vote of 7-0.

 

Wendy McCrorey, President ___________________

 

Penny Phillips, Secretary ______________________

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