Minutes of the August 9, 2022 Meeting
Board of Trustees of the Beacon Meadows Special Dependent Tax District
Northdale Park & Rec, 15510A Hooting Owls Place., Tampa, Florida

AGENDA

Trustees Present:        Wendy McCrorey (President), Dena Galyardt (Vice President), Penny Phillips (Secretary), Allen McCrorey (Trustee), Angela Lucero (Trustee)

Trustees Absent:         Barbara Appel (Treasurer), Anne Blevins (Trustee)

 

The meeting was called to order by Wendy at 7:08 p.m.

 

Secretary's Report 

The minutes of the July 2022 Board meeting were read in advance by Trustees.  Allen made a motion, seconded by Wendy, that the minutes be approved.  The motion was approved by a vote of 5-0.

 

Treasurer’s Report (July 2022) (rounded to nearest dollar)

Revenue from previous month:  $0

Expenses: 

Utilities (43.00) - $105

Landscape maintenance (46.00) - $815

            Backflow prevention testing (46.00) - $70

Cash in bank:  $46,817

Available to spend:  $41,317

 

Old Business

 

Recruitment for New Trustee Posted on NextDoor/Consideration of Recruitment Postcards and/or

Flyers – Penny reported that no responses were received from the posts on NextDoor (June 16 and June 29). She also received no responses from the post on NextDoor - Beacon Meadows, which is a very small group.  Dena commented that she had talked with several neighbors about the upcoming vacancy, but she thought some were renters.  It was clarified that renters can become Trustees.  The qualifications are: 1) must be a resident of Beacon Meadows and 2) must be registered to vote in the District where Beacon Meadows is located. Trustees discussed mailing postcards or distributing flyers to residents.  Mailing postcards could cost up to $150. Flyers would be less expensive, since they can be distributed door-to-door by Trustees.  However, there was concern for distribution of flyers in August due to the intense heat. Although some concern was expressed about waiting to decide on an action plan, it was agreed by Trustees to table the subject until the September Board meeting.  Penny offered to draft some wording for a postcard or flyer.

 

Annual Backflow Prevention Testing –Penny reported that Dave Forrester at Affordable Backflow Testing performed the tests in July for $35 per entrance, and she forwarded the invoice to Barbara for payment.

 

FY22 Unaudited Financial Statement Mailing to Property Owners – Based on Barbara’s notes, the required first-class mailing (postcards) to property owners will be mailed near the end of August. Total cost of this mailing is $137.82. Once Penny receives her postcard, she will email to Mary Mahoney, County Management & Budget, a copy of the postcard and a copy of the July Board meeting minutes documenting the Board’s approval of a FY22 unaudited financial statement.

                 

Official Resignation of Trustee – Since Angela’s intention is to resign September 30, 2022, Penny advised Angela that she needed to send an email to her with that date as the resignation date.  Angela agreed to do that.  Penny reminded Angela that she needed to complete Form F1, the final Statement of Financial Interests, and offered to email the form to Angela once her official resignation was received.  Angela offered to continue posting the Board meeting sign at the Gunn Hwy. entrance each month, which is appreciated by Trustees.

 

 

New Business

 

Room Reservation at Northdale Recreation Center for FY23 – Penny reported that she confirmed Board meetings can continue to be conducted at the Northdale Recreation Center on the second Tuesday of each month from 7:00 to 8:00 p.m. for FY23.  A new room reservation application form will need to be completed in January 2023.

 

Approval of FY23 Board Meeting Schedule – Penny made a motion, seconded by Wendy, that Board meetings in FY23 continue to be conducted on the second Tuesday of each month from 7:00 to 8:00 p.m. at the Northdale Recreation Center.  The motion was approved by a vote of 5-0. 

 

Reimbursement for Electrical Repairs at Casey Rd. Entrance – Wendy reported that Allen purchased and replaced the GFCI at that entrance, then purchased and replaced the extension cord.  Penny made a motion, seconded by Angela, that Allen be reimbursed $35.11 for the purchases.  The motion was approved by a vote of 5-0.

 

There being no further business, Penny made a motion, seconded by Wendy, that the meeting be adjourned at 7:23 p.m. The motion was approved by a vote of 5-0.

 

 

Penny Phillips, Secretary ____________________

 

 

Wendy McCrorey, President ____________________