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Minutes of the January 10, 2023 Meeting
Board of Trustees of the Beacon Meadows Special Dependent Tax District
Northdale Park & Rec, 15510A Hooting Owls Place., Tampa, Florida


The meeting was called to order by Dena at 7:05 p.m.


Secretary's Report

The minutes of the December 2022 Board meeting were read in advance by Trustees.  Carol made a motion, seconded by Barbara, that the minutes be approved.  The motion was approved by a vote of 5-0.


Treasurer’s Report (December 2022) (rounded to nearest dollar)

Revenue from previous month:  $17,586


Utilities - $127 (43.00)

Landscape maintenance - $815 (46.00)

Cash in bank:  $67,610

Available to spend:  $55,110


New Business


Annual Renewal of Meeting Room Reservation – Penny reported that she forgot to request the forms that need to be completed at the beginning of each calendar year, but she would do so, complete the forms for Wendy’s signature, and return them to Northdale Recreation Center. Note: This is a formality, since the renewal was confirmed by email in August 2022.


Renewal of State of Florida Consumer’s Certificate of Exemption – The renewed certificate for sales tax exemption for the District was received by Barbara, and it has an expiration date of March 2027.  She provided Penny with a copy for her records and Wendy with a copy so she could pay for renewal of the mail box fee without paying sales tax.


Inquiry from Beacon Meadows Resident – Barbara received an email inquiry from a resident as to whether or not it was a violation to have a pigeon coop in the yard at 4713 Singing Stream Way.  Carol and Penny researched the matter. Penny responded to the resident that, although this is not a matter within the Board’s purview, she was providing information from the deed restrictions for Beacon Meadows Unit IIIB and from the County codes regarding types and quantities of animals kept on private property within the County.


Homeowners’ Association (HOA) Fee from Management Company – Penny reported that she returned a $100 check for an HOA fee to THR Property Management in Tempe, Arizona.  This is the second year that the check was sent for 11707 Twin Maple Place, so she used the same letter as last year but with a revised date.


Beacon Meadows Holiday Decoration Contest – Dena reported that she had talked to residents in her surrounding area about a contest, and they were enthusiastic about participating.  The Board cannot authorize expenditure of money for prizes, but certificates or something similar could be awarded.  Dena agreed to serve as chairperson for the contest.





Old Business


Unaudited Financial Statement – Progress Report – After Barbara received the email notice that the Florida Dept. of Financial Services had implemented a new system for tracking financial information via Local Government Electronic Reporting (LOGERx), she reviewed the instructions and established a login account for the District. She will report when the District’s financial information has been entered into the new system.


Repairs to Gunn Hwy. and Jackson Rd. Walls (Revisited) – Discussion continued regarding repairs to both walls.  Barbara again voiced her concern about the plants growing out of the cap in some areas of the Jackson Rd. wall, as well as the noticeable cracks.  Since that wall is legally owned by homeowners, Carol recommended that the Board consider requiring homeowners to pay the cost of repairs. Because a new method of repairing the cap must be pursued with contractors, Carol suggested approaching Mobley Homes for a contractor recommendation for this purpose. It was agreed that pressure washing and painting the wall may improve the appearance, but the major problems would still be apparent.  Penny recommended moving forward with repairs to the Gunn Hwy. wall to take advantage of still being able to use the services of T-3 Construction.  Barbara agreed to contact T-3 Construction to request cost estimates for repairing a few badly leaning sections of the wall, including the cost of a new permit. The topic was tabled until the February Board meeting.


There being no further business, Penny made a motion, seconded by Carol, that the meeting be adjourned at 7:45 p.m. The motion was approved by a vote of 5-0.


Penny Phillips, Secretary ________________________


Dena Galyardt, Vice President ____________________

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