Minutes of the Aug 13, 2024 Meeting

Board of Trustees of the Beacon Meadows Special Dependent Tax District

Northdale Park & Rec, 15510A Hooting Owls Place., Tampa, Florida

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AGENDA

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Trustees Present:        Wendy McCrorey (President), Dena Galyardt (Vice President),

Barbara Appel (Treasurer), Penny Phillips (Secretary), Allen McCrorey (Trustee),

Steve Castry (Trustee), Carol Coon (Trustee)

Trustees Absent:         None

 

The meeting was called to order by Wendy at 7:00 p.m.

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Secretary's Report 

The minutes of the July 2024 Board meeting were read in advance by Trustees.  Barbara made a motion, seconded by Wendy, that the minutes be approved.  The motion was approved by a vote of 7-0. 

 

Treasurer’s Report (July 2024) (rounded to nearest dollar)

Revenue from previous month:  $0

Expenses: 

Utilities - $98 (43.00)

Landscape maintenance - $815 (46.00)

Cash in bank:  $78,279

Available to spend:  $72,779

 

Old Business

Repairs to Gunn Hwy. Wall – Barbara reported that there is no update on when T-3 Construction can start the project.

 

Completion of Annual Inspection of Backflow Prevention Devices – The devices were tested by Affordable Testing on July 11, 2024, and the documentation was submitted to the County.  Barbara reported that the invoice for $100 has been paid.

 

New Business

Vote to Correct FY25 Budget Due to Excel Entry Error – Wendy explained that an error was made while entering the budget figures in the Excel spreadsheet.  Although Total Operating Expenditures was correct at $109,345, the amount for Budget Category 46.00 (Repair and Maintenance Services) was not correctly entered; $103,500 was entered instead of $104,750.

 

Carol made a motion, seconded by Allen, that the FY25 budget be approved with the correct figure of $104,750 for Budget Category 46.00 (Repair and Maintenance Services).  The motion was approved by a vote of 7-0.

 

Vote to Approve Unaudited Financial Statement for FY24 – Barbara reported that she verified with the District’s CPA at King & Walker that revenues are those monies collected during the fiscal year, so an unaudited financial statement can be prepared for FY24. 

 

Penny made a motion, seconded by Wendy, that an unaudited financial statement be prepared in lieu of an audit for FY24.  The motion was approved by a vote of 7-0.

 

There being no further business, Steve made a motion, seconded by Carol, that the meeting be adjourned at 7:11 p.m. The motion was approved by a vote of 7-0.

 

Penny Phillips, Secretary ______________________­­

 

Wendy McCrorey, President ___________________

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